Services
Three Services Covering the Core of Transportation Finance
Monthly bookkeeping designed around how fleets operate, IFTA compliance handled as an ongoing process, and fleet cost analysis that supports real equipment decisions.
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Accounting Built for Operators Managing Five to Fifty Vehicles
Each service below addresses a distinct area of transportation finance. They can be taken individually or combined depending on your current situation and where your records need the most attention. All three are built around transportation-specific context — no general templates applied to the wrong industry.
Service 01
Transportation & Logistics Accounting
Monthly financial record-keeping tailored specifically to trucking companies, freight brokers, and logistics providers. The core bookkeeping work is organized around how transportation businesses actually earn and spend — not around generic accounting categories that require post-hoc interpretation.
Suitable for operators managing five to fifty vehicles. Covers the full monthly accounting cycle with industry-specific outputs delivered on a consistent schedule.
What's Included
Service 02
IFTA Fuel Tax Preparation
Preparation and filing of International Fuel Tax Agreement reports for interstate motor carriers. IFTA compliance involves mileage tracking across multiple jurisdictions, fuel purchase allocation, and quarterly documentation — work that becomes significantly more manageable when handled as an ongoing process rather than a last-minute assembly.
This service covers the full quarterly cycle: data compilation from your records, jurisdiction-by-jurisdiction tax liability calculation, and complete filing documentation prepared before the deadline.
What's Included
Service 03
Fleet Cost & Depreciation Analysis
Comprehensive tracking and analysis of the costs associated with owning and operating a vehicle fleet. Covers the full financial picture of each unit — from acquisition cost and depreciation schedule through maintenance history and lifecycle cost comparison.
Particularly useful when operators need clear data to support vehicle replacement decisions, evaluate lease-versus-purchase scenarios, or plan around tax deductions tied to asset disposition.
What's Included
Combining Services
How the Services Work Together
Each service covers a distinct area and works independently. For operators looking for more complete coverage, the services complement each other well — the monthly bookkeeping work creates cleaner data for IFTA preparation, and the fleet cost analysis draws on records built through the monthly service.
T&L Only
$620/mo
Monthly bookkeeping with industry-specific reporting. A natural starting point for operators who need their records properly organized.
T&L + IFTA
$620/mo + $200/qtr
Monthly records combined with quarterly IFTA preparation. Covers the two most consistent ongoing obligations for interstate carriers.
All Three
$620/mo + $200/qtr + $800
Full coverage: ongoing bookkeeping, compliance filing, and fleet cost analysis for operators managing equipment replacement decisions.
Who These Services Fit
Operations That Typically Find This Work Useful
Owner-operators and small carriers
Five to fifteen vehicles, often managing bookkeeping alongside dispatch and operations. Financial records that don't require constant attention to stay organized — just consistent input and clear output.
Mid-size fleet operators
Fifteen to fifty vehicles with growing complexity around IFTA jurisdictions, driver settlements, and equipment cycles. More moving parts that benefit from organized, industry-specific record-keeping.
Freight brokers
Commission-based revenue tracking, carrier payment reconciliation, and load-level profitability organized in a way that reflects how brokerage operations generate and spend.
Operators approaching equipment decisions
Companies facing vehicle replacement or fleet expansion who need actual cost data — not estimates — to evaluate whether to replace, lease, or continue operating existing units.
Getting Started
How Onboarding Works
Initial conversation
We start with a brief call to understand your operation — fleet size, current accounting setup, and what's causing friction. This helps us identify which services apply and what the transition would look like.
Records review
We review your existing records and data sources to understand what's in place. This typically takes two to three weeks and gives us a clear picture of what needs to be set up versus what can carry forward.
Setup and data connection
We establish access to the relevant data sources — dispatch records, fuel card data, load documentation — and set up the reporting framework around your fleet structure.
Ongoing service begins
Monthly reports start arriving on a predictable schedule. IFTA cycles are tracked from the beginning of the first full quarter. Regular check-in calls keep communication open as the operation changes.
Not Sure Which Service Fits?
Tell us where your records currently stand and what you're trying to get organized. We can suggest the most practical starting point and walk through how the scope would apply to your specific operation.
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